Careers
Staff
Join our team today!
With the team-oriented philosophy, Managers, IP Specialists and office assistants begin their career path at the firm with an extensive orientation program that familiarizes the new employee with the firm’s systems, forms, and philosophies. We then assign a more experienced “mentor” to guide the new employee’s work on active projects. This fosters a team-oriented approach that has been a cornerstone of Oliff PLC’s success.
Accounting Administrative Assistant
Seeking a full-time Accounting Administrative Assistant to join our team and play a crucial role in providing essential support to the accounting department through various clerical and administrative tasks. Hours are 8:30 a.m. – 5:00 p.m. M-F.
Duties include:
- Financial Record-Keeping: Maintain precise and current financial records, including accounts payable and receivable, invoices, receipts, and expense reports.
- Data Entry: Enter financial transactions into the accounting system with precision and attention to detail, ensuring accuracy and completeness of information.
- Report Generation: Assist in the preparation of financial reports, statements, and spreadsheets on a regular basis or as requested by management.
- Billing and Invoicing: Generate and distribute client invoices, ensuring accuracy and timely delivery.
- Expense Management: Monitor and reconcile expense reports, verifying receipts and ensuring compliance with company policies.
- Correspondence and Communication: Handle correspondence, emails, and phone calls related to accounting matters, providing professional and timely responses.
- Filing and Documentation: Maintain organized and efficient filing systems for financial documents, ensuring easy retrieval and confidentiality.
- Administrative Support: Provide general administrative support to the accounting department, such as scheduling meetings, coordinating travel arrangements, and ordering office supplies.
- Collaborative Work: Collaborate with other team members to streamline processes, improve efficiency, and contribute to the overall success of the department.
- Compliance: Assist in maintaining compliance with accounting principles, internal controls, and regulatory requirements.
Qualifications include:
- Associate or Bachelor’s Degree in Accounting or a related field of study.
- Proficiency in common bookkeeping software and Excel.
- Strong organizational skills and impeccable attention to detail.
- Highly detail-oriented and capable of multitasking.
- Excellent written and verbal communication skills in English.
Email cover letter with job title, salary requirements, and resume for prompt consideration. EOE.
Docketing Specialist
Immediate opening available for Docketing Specialist position. Hours are 8:30 a.m. – 5:00 p.m. Offers competitive salaries, excellent benefits and professional growth opportunities.
Qualifications:
- Excellent proofreading and editing skills
- Superior organizational/time management skills
- Excellent attention to detail skills
- Ability to problem-solve and work independently
- Strong Microsoft Office experience with fast/accurate typing – minimum 40 wpm
- Ability to work in a fast-paced office.
For prompt consideration: email cover letter with job title, resume and salary history/requirements. EOE.
IP Specialist
Seeking full-time IP Specialist. Offers competitive salaries and excellent benefits. Duties include, but are not limited to: reviewing and e-filing prosecution documents with the USPTO, preparing client correspondence, and managing an independent workload. Must have a minimum of 2 years current patent prosecution secretarial experience. Hours are 8:30 a.m. – 5:00 p.m.
Qualifications:
- Excellent proofreading and editing skills
- High attention to detail
- Ability to problem solve and work independently
- Strong MS Word skills with fast/accurate typing (minimum 50 wpm)
- Ability to work in a fast-paced environment
Email cover letter with job title, salary requirements, and resume for prompt consideration. EOE.